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Executive Assistant

PDS Tech, Inc.

This is a Full-time position in Willowbrook, IL posted May 3, 2021.

PDS Tech, Inc. is seeking an Executive Assistant in Burr Ridge, IL

Summary:
• As an Executive Assistant, you will support the Chief Technology Officer, and the CTO’s direct team, facilitating an array of operational and administrative tasks at a global scale. Keys to effectiveness in this role are being proactive, organized and analytical, while using strong business judgment and communication skills to interact with a variety of people. Expectation of complete confidentiality on all business matters.

Responsibilities:
• Ensure executives’ time is leveraged most effectively and ensure alignment across direct reports.
• Attend meetings, understand context, capture major takeaways and drive follow-up actions.
• Proactively identify issues that could impact the successful execution of business objectives/commitments
• Understanding of Project Management processes and the ability to manage projects. Including taking an interest in current project objectives as well as the role and function of each team member to effectively coordinate the activities of the team.
• Communication Management: Compile information for leadership meetings and additional offsite workshops using a combination of methods including but not limited to power point decks and/or progress dashboards using project software.
• Provide executive administrative support to CTO, including heavy scheduling, travel, expense reports, event planning, training coordination efficiently and within budget.
• Support direct reports of CTO as needed
• Attend management meetings, distribute minutes and drive completion of actions
• Coordinate logistics of virtual and in-person engagement events including meetings, townhalls, conferences, seminar and other on/off-site events
• Manage calendar including meetings with substantial variety and complexity
• Other duties as assigned
 
Required Qualifications:
• BA/BS degree or 8 years + of executive administrative assistant experience in lieu of a degree.
• 3+ years’ direct C-level support experience in a large scale, multi-cultural, global organization that includes the ability to effectively communicate and collaborate with a diverse range of people and job functions
• 1+ years’ experience serving as a project lead from conception to completion
• 5+ years’ expert level experience in Microsoft Office products (PPT, Excel, etc.) and Share-point.

Preferred Qualifications:
• Strong leadership and communication skills with ability to manage conversations and present across multiple levels of the organization
• Solid organizational skills including attention to detail and multi-tasking skills
• Strong conflict resolution and change management principles and practices
• Project Management Experience along with PM tools and software is a plus.
• Experience working with global cross-cultural teams
• Ability to influence others, regardless of position or organizational boundaries
• Embody our values of Passion, Entrepreneurship, Team Spirit, and Excellence with leaders and the executive administrative network

PDS Tech, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

Founded in 1977, PDS Tech, Inc. is one of the nation’s premier specialty staffing firms with 31 offices nationwide. We offer a full range of benefits including:

  • Health insurance
  • Paid holidays
  • Weekly payroll
  • Immediate 401(k) eligibility
  • Completion Bonuses
  • Training
  • Please note availability of benefits may vary by position

PDS specializes in Engineering and IT arenas including Aerospace, Defense, Electronics, Telecommunications, Automotive, and Energy just to name a few. Our reputation, track record, and years of continuous growth reflect the commitment to quality that our employees and clients experience first-hand. To find out more about PDS, please visit www.pdstech.com

$$$ PDS pays for referrals! $$$