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Maintenance Coordinator


This is a Full-time position in Morris, IL posted October 21, 2021.

In the performance of their respective tasks and duties all employees are expected to conform to the following:

· Perform quality work within deadlines with or without direct supervision.

· Interact professionally with other employees, customers and suppliers.

· Work effectively as a team contributor on all assignments.

· Support the efforts of management in meeting profit and growth objectives as established in the strategic business plan.

· Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and the organizations.

· Work safely, within the company guidelines, standard operating procedures (SOP) and Job Safety Analysis (JSA).

Job summary

The Maintenance Coordinator is accountable for the successful coordination and administration of these activities; Fleet Maintenance, Repair, PMs performed on schedule, Breakdowns, Campaigns, Driver Writeups, Warranty, Fleet Projects and other duties as assigned. All actions will be in support of increasing line of business satisfaction, lowering the cost of repairs/ownership and increasing equipment availability. This includes the development and execution of long and short range goals, action plans and effective process support/implementation.

Summary of essential job functions

This job includes the following duties and any other as assigned by current manager:

  • Work with Suppliers and Employees by phone, email, and other ensuring the completion of repair tasks within the timeline and estimated costs agreed on before the work is approved to be started.
  • Assign repairs to vendors, and shops matching the best repair plans to complete the task to meet our company goals.
  • While working to ensure repairs are completed, look other repairs needed that can be done at the same time that the unit is down for repair, and warranty coverage that will reduce cost.
  • Reviews completed invoices and Repair Orders for timeliness, completeness, accuracy, and quality and final closes all repair orders.
  • Works closely with Maintenance Personagement and Terminal Managers to ensure a complimentary and cohesive process of tractor/trailer and equipment repairs, rapid turnaround of equipment, and quality assurance/ quality control procedures are in place and functioning properly.
  • Maintain a strong relationship with mechanics, drivers, and business leaders of the company. This includes frequent communication to understand the business needs and the priority of the equipment.
  • Responsible for regular communication with the vendors and shops to include sharing the team’s performance metrics, and corporate updates.
  • Responsible for maintaining equipment maintenance costs within Company budgeted amounts to be measured on a monthly basis for assigned terminals.
  • Makes constructive procedural and operational improvement recommendations to the Management
  • Insure vendor agreements, insurance certificates and TMT profiles are current.
  • Maintain work area in a present clean and orderly appearance.
  • Assists with hiring of maintenance vendors.
  • Initiates and carries out projects that improve efficiency and/or reduce operating costs.
  • Participates in periodic maintenance personagement meetings.

Minimum requirements

· Ability to communicate tactfully and courteously with business management employees, Suppliers, Drivers, Mechanics, and all other internal/external customers.

· Must have strong technical knowledge of Class 8 tractors and diesel engines.

· Ability to plan, and organize work. Strong organizational skills, ability to prioritize tasks, analyze data, and meet multiple deadlines.

· Ability to take a teamwork approach to the job by cooperating with others, offering to help others when needed, and considering larger organization or team goals rather than individual concerns. Includes the ability to build a constructive team spirit where team members are committed to the goals and objectives of the team.

· 3 years in heavy truck repair (or related experience).

· TMT/TMW experience a plus

· Strong mechanical aptitude.

· Excellent written and oral communication skills.

· Shop, Parts or Operational Leadership experience a major plus

· Ability to organize and multi-task

Minimum competencies needed to perform the job

· Building collaborative relationships – the ability to develop, maintain, and strengthen partnerships with others inside or outside the organization who can provide information, assistance and support.

· Time Management Skills – efficiently manages own time, activities and resources. Identifies specific activities required to accomplish objectives, coordinates and takes action to achieve required results.

· Effective communication skills – persuasive, written and oral in order to express thoughts clearly and to impact actions of others as needed.

· Results oriented – the ability to focus on the desired results, setting challenging goals, focusing efforts on goals, and meeting or exceeding them.

· Problem solving skills – able to gather and analyze data and facts and draw correct inferences from the information. Weighs alternatives and presents logical solutions to problems.

· Negotiating skills – discusses information and opinions with others in a manner that leads to agreement and acceptance.


The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Job Requirements:

  • Scheduling all maintenance repairs and preventative maintenance
  • Perform preventative maintenance on equipment
  • Conducting building maintenance and repairs
  • Scheduling preventive maintenance and repairs
  • Performing routine maintenance on equipment
  • Ensure necessary maintenance tools and equipment for maintenance associates
  • Supervise routine preventive maintenance work
  • Complete maintenance and repair records
  • Conduct repairs and preventative maintenance on building systems and equipment
  • Complete all other facility maintenance duties
  • Understand maintenance issues and coordinate repairs
  • Develop effective preventative maintenance program
  • Establishing a preventative maintenance program
  • Plan and schedule aircraft maintenance
  • Perform preventive and corrective maintenance for smaller maintenance projects
  • Maintain the preventative maintenance program
  • Perform repairs and maintenance in plant or office facilities
  • Establish and maintain preventative maintenance schedules
  • Monitoring preventive maintenance and general maintenance & repair work at the bank facilities
  • Maintain inventory control of maintenance supplies