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Rosecrance Health Network: Administrative Assistant

Rosecrance Health Network

This is a Full-time position in Rockford, IL posted February 28, 2021.

About Us: Rosecrance seeks dedicated individuals to provide the highest quality care to treat substance use disorder and mental health issues.

We’re focused on one thing: Providing the best opportunity for long and lasting recovery.With more than 40 locations, Rosecrance offers high quality and efficient comprehensive services for children, adolescents and adults.

We hold ourselves and our staff to very high standards and in return for excellence we provide a comprehensive salary and benefit package including health, life, dental and vision insurance, 403(b) match, licensure expense reimbursement, and paid time off bank.Position Purpose: Provide administrative support services to the Sr.

VP / Chief Operating Officer, the Chief Medical Officer and the VP of Public Policy as needed or assigned.

Provide program services in an ethical, legal and moral manner within a safe and therapeutic environment, consistent with applicable regulatory and accreditation standards.Essential Responsibilities: * Work hours prescribed by the Sr.

VP / Chief Operating Officer and any additional hours deemed necessary for the responsibilities assigned.* Chief Operating Officer: Manage calendar and scheduling activities based on needed prioritiesAssist with managing project priories; ensures deadlines are met; reviews completed tasks; ensures any necessary changes are made.Contract detail and linkage agreementsFacility licensure and BALC requirementsGoal and goal reviewsPrepare monthly reports: project updates, board report, expense reportsMonitor applicable PI reports and report needed informationCoordinate on-site and off-site meetings as required; ensure logistics are taken care of in an efficient and timely manner.Attend meetings as appropriate, identify priorities, prepare agenda and distribute minutes.Make travel arrangements when requiredParticipate on assigned committees (Goodwill & Wellness, Business Systems, STAR Dinner)Maintaining CPS Committee – others as assignedProvide general clerical supportServe as a member of the Inc.

Administrative Team and participate in all team meetings and activities.

* Chief Medical Officer: Coordinate annual physician peer review process and aid in presentation development.Assist the Special Events Coordinator with organizing the semi-annual medical staff meetings.Physician support for presentations, administrative issues as required.Organization, collection and presentation of medical/clinical services including KPI development.

Meeting and communication arrangement and support to increasing number of physicians in their various settings.

* VP of Public Policy a.

General clerical support, monthly expense report, travel arrangements, calendar and scheduling.* Office Management: Maintaining Inc.

SOP’s and Form’s, including policy management system.

Monitoring ongoing SOP review process (and consistency) at all operating locations.Ensure cultural consistency based on duties of office support supervisors; Goodwill & Wellness Committee; staff appreciation, catering, room reservations, etc.

* Exercise confidentiality in keeping with the Code of Ethics and with the framework of the law.* Deliver exceptional customer service consistently to every customer.* Serve as a role model for other staff, patients and customers and demonstrate positive guest relations in representing Rosecrance.Job Requirements: * Associates degree required, Bachelor’s degree preferred in business or relevant field* 2-3 years of professional work experience* Excellent organizational skills* Excellent computer skills* Self-starter with ability to work independently* Ability to work within a team* Belief in the mission and vision of Rosecrance